USB Printing Explained
When a USB connection makes sense, which cable you need, and how computers detect USB printers.
USB is the most direct way to connect a printer: one cable, one computer, no network involved. It's still a sensible choice for a desktop computer that sits next to the printer.
The cable
Most printers have a squarish USB-B port. The other end of the cable needs to match your computer, usually USB-A (the familiar rectangular plug) or USB-C on newer laptops. Cables or adapters for each combination are widely available. A USB cable is not always included with a printer, so check the box contents.
Connecting
- Check the quick-start sheet: some manufacturers ask you to install their software before plugging in the cable, others don't mind.
- Switch the printer on and connect the cable to both the printer and the computer.
- Windows and macOS normally detect the printer and add it automatically within a minute or so.
Pros and cons
- Pros: simple, no Wi-Fi password, not affected by network changes.
- Cons: only the connected computer can print directly; the printer has to be within cable reach.
Phones and tablets
Printing from a phone or tablet over USB is uncommon and depends on adapters and app support. Wireless printing is the usual route for mobile devices.
Availability and setup options can vary by model, operating system, region and software version. Check the manufacturer's current documentation for model-specific requirements.
Find the guide for your printer
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