Wi-Fi Printing Explained

A Wi-Fi printer is, in networking terms, just another device on your network. Once it has joined, phones, tablets and computers can find it and send it print jobs. Getting it to join is the only step that differs much between models.

Ways a printer joins Wi-Fi

Control-panel wizard

Printers with a screen usually have a wireless setup option that lists nearby networks. You pick yours and type the password, as you would on a phone.

WPS (Wi-Fi Protected Setup)

WPS lets you connect without typing a password. You start WPS on the printer, then press the WPS button on your router within a short time window. Not every router has WPS, and some have it turned off for security reasons.

Manufacturer app

Many brands' apps can find a new printer and send it your Wi-Fi details. The app may connect to the printer temporarily over Bluetooth or a short-lived wireless link from the printer while it does this.

Computer software

Some printers can be connected to Wi-Fi by temporarily linking them to a computer with a USB cable and running the manufacturer's setup software.

Terms you may come across

SSID

Your Wi-Fi network's name.

2.4 GHz and 5 GHz

The two common Wi-Fi frequency bands. Some printers only support 2.4 GHz. Routers that combine both bands under one name generally handle this on their own.

Guest network

A separate network many routers offer for visitors. Devices on it usually can't see devices on your main network, so the printer and your device should be on the same one.

IP address

The printer's address on your network, for example 192.168.1.25. Useful for adding a printer manually.

Wi-Fi Direct

A direct wireless link between a device and the printer, without a router.

Good placement

A printer in range of your router, away from thick walls and large metal objects, joins and stays connected more easily. If the signal at the printer's location is weak, a wired Ethernet connection is an option on printers that have a network port.